Front Desk Executive

Front Desk & Administration-

• Welcome and assist visitors, clients, and team members in a professional manner.
• Manage phone calls, emails, and general inquiries.
• Maintain front office supplies, cleanliness, and records.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, couriers, and deliveries.
• Maintain visitor logs and manage access protocols.

Sales Support-

• Assist the sales team with lead generation and follow-ups.
• Draft and send cold emails to prospects.
• Maintain CRM/database with client and project details.
• Prepare sales reports and updates for management.
• Support client meetings, presentations, and pitch preparations.

Shoot Inventory Management-

• Maintain accurate records of shoot-related inventory including equipment, props, costumes, and materials.
• Track inward (purchases, rentals, vendor deliveries) and outward (shoot dispatches, returns) movements.
• Coordinate with production teams to ensure required items are available on time.
• Work with vendors/suppliers for rentals, purchases, and returns.
• Conduct regular stock checks and reconcile with physical inventory.
• Prepare inventory reports for management and production teams.
• Flag shortages, damages, or losses immediately for quick resolution.